About Payroll Needs

Accurate, confidential payroll for SMEs in Pretoria and Johannesburg.
Registered in 2006 • Full-time operation since 2011 • 15+ years’ experience

Who we are

We are a dedicated team of payroll administrators who take the stress, risk and admin out of payroll for small to medium businesses.
You get a reliable partner who processes payslips correctly, files SARS submissions on time, and keeps you compliant—without hiring in-house.
Founder of Payroll Needs in Pretoria.

What we’re known for

  • Accuracy, on time, every month
  • Personal support (you speak to the person who runs your payroll)
  • Confidential handling of employee and company data (POPIA-aligned)
  • Local availability: we can meet in Pretoria or Johannesburg

What we do (Full-Function Payroll)

  • Clock/time sheet capture and calculations (overtime, leave, allowances)
  • Payslip processing and secure distribution (PDF/email)
  • Management reports and payroll journals
  • SARS submissions: EMP201 (monthly), EMP501 (bi-annual/annual)
  • UIF & SDL calculations and declarations; new employer registrations
  • Compensation Fund (COIDA/ROE) assistance
  • Payroll-related HR admin: basic contracts, letters, terminations/final pays
  • Systems: Sage / Pastel Payroll
Prefer to see the details?

Industries we serve

  • Metal & Engineering
  • Retail
  • Electrical
  • Medical & Allied Health
  • Professional services
  • NGOs

How we work (simple 4-step)

  1. Quick call — scope headcount, pay cycles and compliance status
  2. Setup & handover — clean data, set up Sage/Pastel, register where needed
  3. Monthly processing — payslips, reports, SARS submissions
  4. Ongoing compliance — reminders, reconciliations, and support for queries

Credentials & compliance

Based in Montana Park, Pretoria and serving Johannesburg. Prefer a face-to-face? We’re happy to meet.
Ready to hand payroll over?